Qualities of an ideal Administrator

Before deciding weather you want to become a Civil Servant you will have to ask a few questions from yourself. If the answer that you get is an emphatic ‘yes’ then you can put your mind heart and soul into it and go about preparing for it. Nothing can stop you. Trust yourself and your abilities.

Good Knowledge- You should have adequate knowledge about all subjects and a wide perspective to look at every problem and situation from different angles before coming up with a solution. You have to be open to change

Good Judge of people- so that you are in a better position to handle different situations.

Good Listener- You have to have the ability to listen to people only then one can impart justice as one would have better information.

Effective Communicator- He may be well read but he has to have the ability to convey the ideas to the political establishment or to the people if need be in as simple a way as possible.

Cheerful disposition- Very important, a person with a cheerful attitude is one who can handle the severest of situations without getting bogged down by it. He can be the support system to the masses.

Graceful Personality-Its naturally expected in an officer of such high ranking. He should always conduct himself in such a way that inspires people to respect him and the govt. establishment.

Should not panic- He should be able to keep his cool even in the most challenging and tough situation. Should react proportionately to the degree of change. He must cope with situations elegantly.

Should be Sensitive- Since the ultimate end of his work is the welfare of people he has to be sensitive. Only then can he impart justice. He should have a sense of fair play.

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What does a Civil Servant do?

The Civil Servant works both at the central and the state levels- there are national level services and state level civil services, both doing essentially the same jobs, but each with a wider or a narrower perspective as the case may be.

People who work in the civil services are known as bureaucrats. They help to govern the country, but they are not elected representatives of the people. Instead, they have been employed by the nation because of their talents and their management ability.

The way it works is this. Every ministry of the government is headed by an elected Member of Parliament who has been made a Minister by the Prime Minister of the country. The Minister makes policy decisions, which are planned together with senior civil servants, and then are implemented by civil servants at various levels.

Let’s look at the Ministry of Finance, for example. The Finance minister, who is an elected Member of Parliament, works with senior bureaucrats in the Finance ministry to come up with an annual budget for the country. The bureaucrats provide the Finance Minster with information on the money situation in the country and based on that information, the Finance Minister makes the budget.

The budget includes plans for how much money is to be spent on what sector. So much money will be given to the armed forces, for example so that it can upgrade its defense systems. So much money will be given to the education ministry, so it can hire more teachers and build more schools. But where is all the money going to come from in the first place? Income Tax is one way to raise money for the Nation. The other department from where revenue is raised for the country can be the Customs department etc. So the budget includes ways to increase the income tax collection in the country.

After the budget has been passed or approved by the Parliament, everything mentioned in the budget has to be implemented, including the Income Tax provisions. Who does this? The bureaucrat at all the levels of govt. The Income Tax provisions are passed on from the Ministry of Finance, where the budget was made, to the Indian Revenue Service, which takes care of all taxes and revenues, including sales tax, entertainment tax and so on, to the Income Tax Department. There, the provisions are handed down to the various commissioners in charge of separate functions, and commissioners pass them on to the clerks who will use the provisions to see if your parents have paid the correct amount of Income Tax or not.

Think about it- the budget was made in the Parliament in Delhi but the income tax provisions it set out have been followed by every single person in the country who has enough of an income to pay tax. That’s quite an operation and all of it is carried out by bureaucrats at various levels of seniority.